- Outsourced workforce
- Workload forecast
- No missed deadlines
- Quality measure
- Document control
- How to plan
BeeDo video presentation
BeeDo is business management process and software. It’s scope is project or process (goal), work (task), resource (time), performance and appraisal, personal development management.
Here you can find short video about BeeDo.
More video about BeeDo and how to use it You can find in our Youtube channel.
Outsourced workforce management
Many companies are depended on outsourced workforce. We outsource work because it is cheaper, can be delivered faster and outsourcers have competences that we don't.
Despite all advantages there are also disadvantages: work can be done with bugs, deadlines missed and at the end it is much more expensive than it was expected.
Beedo helps to manage outsourced workforce and to ensure that the work is done on time and at the agreed cost.
5 things why Beedo is an effective tool for managing outsourcers
Communicate what you expect. Create tasks with information and instructions
what needs to be done. This is the best way to delegate work. These notes will be your
guideline when you accept the output. Check if everything you wanted is really done in the quality
Plan daily tasks together. Have a five-minutes call/video chat at the beginning of the day.
Check if outsourcer understands priorities and tasks. Beedo daily newsletter will help to track
execution of priorities and tasks, work time. More about day plans.
Set goals and priorities. You and your colleagues may know company's priorities. Outsourcers usually
work remote. So they don't have possibility to understand what your company breath off. Beedo allows you easily prioritize
tasks, set daily (weekly, monthly) goals and check how they were fulfilled.
Create process for outsourcers. With Beedo you can easily create process or projects templates.
Use templates and checklists with every new project. This will help to ensure the highest quality,
fasten work time and avoid mistakes.
Measure work quality. Before accepting outsourced work check the quality. If you notice any
problems or not everything is accomplished return task to oursourcer - change status to Rejected.
Count how many rejected tasks outsourcer have and this will be the best measure of work quality. More about accepting the work.
- Communicate what you expect. Create tasks with information and instructions what needs to be done. This is the best way to delegate work. These notes will be your guideline when you accept the output. Check if everything you wanted is really done in the quality you specified.
Forecast your team's workload
Workload forecasting is important component of management software. Low workload can lead to wasted labor expense and lost motivation because employees just won't have what to do. Too big workload can result in lost sales, clients and missed deadlines.
In either case, workload mistakes can have a lasting impact on a company's performance.
Use Beedo for forecasting workload
Projects pipeline. Create all projects you are doing and planning to do in month (quarter or year) just to understand how many resources you will need. Also, from one look have information in what stage project is, will project meet deadline or it already demanded more resources than you had planned.
Task list and calendar. Beedo calendar allows to see busyness of every team member. Do not delegate more tasks to fully loaded team members - they will become bottlenecks. It is better and more effective to reconsider or change priorities according change of situation.
Call and meeting tasks. Create meeting task and assign it to all participants just in few moments. Get reports about sales team performance: how many new contacts, calls and meetings they had. Forecast workload for each team member according their performance.
Stop missing deadlines!
Business life is inseparable from deadlines. The beauty of deadlines is that they keep us motivated to work faster, better, with lower cost. In other hand, lots of deadlines are missed because of uncertainties, bad planning and lack of supervision.
The good news are that with some help from Beedo you can stop missing deadlines.
5 Beedo features that will help you
- Project planning. Plan tasks that need to be done to complete the project and estimate work hours you will need to do them. This will help to understand real time costs and predict deadline.
- Priorities and goals. Not every project must be done right now. Distinguish most important projects - that have closes deadline, brings biggest revenue - and concentrate with all team to accomplish them.
- Project templates. Create templates for projects that have defined process. Use of template will help to ensure quality - works as checklist of things you need to do.
- Project pipeline. In one glance you will get information about projects: in what stage they are (planning, production, release and etc.), how many tasks and work hours are left till the end and will project be executed till set deadline.
- Day plans and newsletter. Devote few minutes every morning to agree with team members daily priorities and what needs to be done first. This will help everyone to concentrate on the most important things. Daily newsletter will inform you about team's performance, forthcoming deadlines and unfinished tasks.
Ensure and measure work quality
Beedo allows integrating modern quality management and efficiency systems in every day life. Work according ISO standards, use TOC and LEAN methodology, choose Agile or Waterfall for project development.
Start from simple things and achieve more
Quality lies in every task. Learn to delegate tasks in writing not only for outsourcers but also to your team members.
Information put in writing leaves less place for interpretation. Specify your requirements, important information and assign task to responsible person.
When task is done accept it - check the execution and quality. If task done not correctly, return it.
Measure results and improve skills. Skills and work quality of employee or outsourcers can be measured according their performance. Everybody makes mistakes but work constantly done in bad quality indicates that more skills are needed.
Find out which part of your process is not working and change it. Do not forget to check if the change increased quality.
Measurement and analysis helps to understand what needs to be learned and leads to continuous improvement of your team.
If you are interested in process management, integrating ISO, TOC, LEAN, Agile and Waterfall - please visit process.beedo.net and find out more.
Manage documents with BeeDo easily
Document management encompasses the processes and procedures your organization uses to capturing, storing, securing and retrieving documents on a daily basis.
For many organizations, these processes and procedures can be greatly improved.
BeeDo will help you to organanize your documents and make clear procedures to store and find them.
5 keypoints why Beedo is an effective document management tool
Upload and interlink your documents with your tasks or projects.
All of your unstructured content is stored in a centralized way to be viewed, shared, accessed and revised together with your other important content like tasks, projects, client information.
BeeDo has easy to use document version control. Version control ensures the most current edition is available, also available previous versions of files, images and other documents.
Security and user rights.
Easily manageable BeeDo user rights system allows you to manage who can see files, tasks, projects and activities. You can set limits down to users group or specific user.
Choose where to save your documents.
You can choose another great option on demand. Documents can be saved to your remote server. So you can access them both ways: through BeeDo or your servers local interface (Windows, Samba share).
Easy to use user interface.
BeeDo has an intuitive browser-based interface, allowing you to easily search for, manage and modify documents from anywhere in the world and with virtually any device.
- Upload and interlink your documents with your tasks or projects. All of your unstructured content is stored in a centralized way to be viewed, shared, accessed and revised together with your other important content like tasks, projects, client information.
Send and receive invoices
Beedo has invoicing module that allows sending and receiving invoices. Together with time tracking feature this is a great combination for companies that work with outsourcers.
Time tracking also can be used to assess employees work time and count their salaries. Productivity indicator can be used assessing bonuses.
Create and send invoices. Beedo invoicing module lets to create invoices just in few seconds.
Time tracking. Time tracking will help to estimate real work time of outsourcer. Also to check if received invoices are correct.
Receive invoices. Outsourcers can create invoices using Beedo. You will have all received invoices in one place.
Accounting. Get reports about real life situation: what sales you should expect; do you have expected cashflow; which activities earns money and which are looses.
Find out more about BeeDo invoice and financing on accounting.beedo.net.